Features

Cavok has everything needed for a flight school to streamline its operations and maximise great flying days

Release 1.2 June 2024

> Booking Calendar

View bookings by month, by day or by table list. Show bookings in a matrix by aircraft and by instructor. Logically and concisely laid out. 

Add a new booking with easy drag and drop or Create New Booking.

Create booking types to match your operations e.g. solo hire, gift vouchers etc.

Quickly modify existing bookings with drag and drop between aircraft or timeslots.

Mouse over bookings to look up contact details.

Control the booking process with draft and approval steps.

Search for gaps in the schedule by instructor and aircraft.

Print and export bookings by csv file.

Colour coding for individual instructors for quick reference.

Add internal notes to bookings (not visible to students).

Macro for making multiple bookings (coming soon). 

> Contact Manager

Manage unlimited members as Students, Gift Fliers, Instructors and Staff.

Manage instructor availability by day of week, for holidays or illness.

Control member access to the system via admin controls.

GDPR tools to remove personal data and anonymise historical records.

Invite Members to access Cavok system via login for faster bookings. 

Set Instructor availability for smart matching, such as by day, holidays or illness.


> Aircraft Manager

Add and edit aircraft.

Group aircraft logically for presentation.

Mark aircraft not available due to maintenance

Specify billing rate for aircraft.

Add other asset types such as rooms, simulators and more.


> Weather Integration

Specify a METAR / TAF for the flight school. System draws latest weather and automatically updates

School status management: school open or school closed.

Start Civil Twilight Time and End Civil Twilight Time included on bookings to aid night flying. 


> Email & Notifications

Email booking draft and confirmed status to students.

Email week or day schedule to instructors (coming soon).

Email booking changes to students and instructors.


> System

Import tools available to assist in data migration and loading from spreadsheets or third party software systems.

Secure two factor login for students, instructors and staff.

System backups to the minute using Amazon Web Services. 

 

Portal 

School provided with customisable colours for portal.

School provided with logo for portal and email notifications.

Publish school news and updates to members.

Access booking portal from desktop or mobile device.